Effortless Movement Ltd

Last Updated: Oct 2025

1.       Introduction

2.       Contact details

3.       Personal information we collect

-            For all clients

-            For Feldenkrais clients

4.       How we collect your personal information

5.       How we use your personal information

-            Standard personal data

-            - Special category data (health information)

6.       Data sharing

7.       Data security

8.       Data retention

9.       Your legal rights

10.  Chages to this Privacy Policy

11.  Complaints

1. Introduction

Welcome to Effortless Movement Ltd.  This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

Effortless Movement Ltd is committed to ensuring the privacy and security of your personal data. We are a small business offering Feldenkrais Method® services.  For the purposes of data protection law, Lesley Manyweathers is the data controller.

2. Contact Details

Practitioner/Data Controller: Lesley Manyweathers
Practice Address: Effortless Movement, Burgoine Business Centre, 117 Clophill Road, Maulden Bedfordshire MK45 4AB
Email: [email protected]
Phone: 07812410849
ICO Registration Number: ZB633789

3. Personal Information We Collect

We may collect, use, store, and transfer different kinds of personal data about you:

For all clients:

Identity Data: Name, date of birth, gender

Contact Data: Address, email address, telephone number

Transaction Data: Details about payments to and from you, appointment dates and times

Marketing Data: Your preferences in receiving marketing from us

For Feldenkrais clients:

Health Data: Medical history, health conditions, medications, treatment notes, movement patterns, postural information, sensory-motor function, pain levels

Session Records: Notes taken during and after sessions relating to your progress and responses to the Feldenkrais Method®

Communication Records: Records of our communications regarding your care

4. How We Collect Your Personal Information

We collect personal information:

Directly from you (via registration forms, health questionnaires, verbal information)

From our observations and assessments during sessions

When you contact us by email, telephone, or other means

When you book appointments

5. How We Use Your Personal Information

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data under the following lawful bases:

Standard personal data:

Contract: Processing necessary for the performance of our contract with you

Legitimate Interests: Processing necessary for our legitimate interests

Special category data (health information):

Health Care: Processing necessary for the provision of health care

Explicit Consent: Where you have given us explicit consent

We use your data to:

Provide you with Feldenkrais Method® sessions and services

Manage your appointments and our relationship with you

Process your payments

Keep records of your sessions and progress

Communicate with you about your care

Send you information about our services (with your consent)

Comply with legal and regulatory requirements

6. Data Sharing

We treat your personal information with strict confidentiality. We do not sell your data or share it with third parties for marketing purposes.

We may share your personal data with:

Healthcare Providers: With your consent, we may share information with other healthcare providers involved in your care

Professional Supervisors: Anonymised case information may be discussed with professional supervisors

Service Providers: Third parties who provide services to our practice such as: 

Booking systems

Email providers

Cloud storage services

Payment processors

All third-party service providers are required to take appropriate security measures to protect your personal data and only process it on our instructions.

7. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way.

Our security measures include:

Password protection on all electronic devices

Encryption of digital data

Secure storage of paper records

Limited access to your personal information

Regular security updates

8. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for.

Health Records: We retain health records for 10 years from the date of last contact as required by our insurers

Financial Records: We retain financial records for 6 years as required by HMRC

Marketing Information: We retain this until you withdraw consent or unsubscribe

9. Your Legal Rights

Under data protection law, you have rights including:

Right to be informed about how we use your data

Right of access to your personal data

Right to rectification of inaccurate data

Right to erasure of your data in certain circumstances

Right to restrict processing in certain circumstances

Right to data portability in certain circumstances

Right to object to processing based on legitimate interests and direct marketing

Rights related to automated decision making and profiling

If you wish to exercise any of these rights, please contact us using the details provided in Section 2.

You will not have to pay a fee to access your personal data or to exercise any of your other rights. However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive.

10. Changes to This Privacy Policy

We may update this privacy policy from time to time. The latest version will always be available via our website www.effortlessmovement.co.uk.

11. Complaints

If you have any concerns about how we handle your data, please contact us first so that we can try to resolve the issue. If you remain dissatisfied, you have the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

(Clinic/EM/Policy Docs/Effortless Movement Privacy Policy Oct 2025)